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Do you spend too much time on your IT?

By March 30, 2024No Comments
Small business owner is confident and relaxed that he made the right decision to outsource is IT to Reis Informatica


If you run a small business or manage an office, you likely feel there are never enough hours to complete everything. You might find yourself constantly solving problems, leaving no time for the planning needed to grow and stabilize your business in the long run.

Even though technology is crucial for operating a business today, it often seems more like a barrier than a benefit. Setting up new tech or fixing issues can save time and resources. Instead of technology making your life easier, you might feel like you’re working for it.

In the early days of your business, you might have been able to manage your IT setup yourself. But managing IT becomes a job as your business grows, hires more people, and establishes more processes. Trying to handle it alone can stop you from focusing on more essential business tasks and leave you vulnerable to security risks if your systems aren’t up to date.

Businesses often need help maintaining their IT infrastructure while handling other responsibilities properly. Handing off IT responsibilities to a dedicated person or a managed service provider is vital for your business’s success. Here’s why delegating IT support is beneficial and how you can do it.

Delegating IT Support

When you start a business, you’re responsible for everything. But as your business grows, keeping up with every detail yourself is unrealistic. Many business owners hesitate to delegate because they fear losing control or doubt others can do the job right. However, trying to do everything yourself is not suitable for your business. You can’t grow if you don’t trust and empower others.

Successful delegation means trusting your team and giving them the training they need. Start by giving them small responsibilities and then gradually add more. Be clear about what you expect, give them the freedom to do their jobs, and make sure they have what they need. When you delegate, also discuss how often you want updates and review the work together when it’s done. This keeps you in the loop and helps your employees grow.

Staying Involved Without Micromanaging

It’s imperative to know how to delegate IT tasks. Focus on business needs and processes instead of the technical details. For example, decide on employee roles, what equipment they need based on their job, and how different departments should work together. Leave the technical details to your IT staff or service provider. This approach frees you up for other vital tasks.

Be careful not to let excitement over new technology dictate your choices. Stay current for security reasons, but remember that the latest tech isn’t always the best fit for your business.

Improving Processes from a Distance

Just because you’re stepping back doesn’t mean you can’t improve how things are done. Make sure processes are well-documented so everyone knows how to do their jobs and how systems work. Implement a ticketing system for IT issues to track problems and gather data on what needs improvement. Establish service level agreements (SLAs) to set expectations for IT response times and prioritize tasks. This helps improve how departments work together and the overall productivity.

Leveraging Expertise for Better Outcomes

As your business grows, rely more on your team’s expertise. Focus on creating and documenting processes and analyzing the results. If you have an overwhelmed IT person, consider using a managed service provider. This can free up your IT staff to work on improving processes and analyzing data, which can have a big impact on your business.

Including someone with technical expertise in your leadership team can also help make technology decisions that support your business goals. Projects can run more smoothly when technical considerations are part of the planning from the start.